Complaints Procedure – Information for Patients

Hampton House Dental Practice

If you have a complaint or concern about the service you have received from the dentists or any of the staff working in this practice, please let us know. We operate a practice complaints procedure. Our complaint system adheres to national guidelines.

How to Complain

We hope that most problems can be sorted out easily and quickly, at the time they arise and with the person concerned.

If your problem cannot be sorted in this way and you wish to make a formal complaint, we would like you to let us know as soon as possible – ideally, within a matter of days or at most a few weeks – because this will enable us to establish what happened most easily.

If it is not possible to do that, please let us have details of your complaint:

  • within 12 months of the incident that caused the problem; or
  • within 12 months of discovering that you have a problem.

Complaints about the treatment you received should be made to the dentist who normally sees you. Alternatively, you may ask for an appointment with Mrs B. Hodson, Practice Manager, in order to discuss your concerns. She will explain the complaints procedure to you and will ensure that your concerns are dealt with promptly.

It will help if you are as clear as possible about your complaint.

What We Shall Do

We shall acknowledge your complaint within 3 working days and aim to have looked into your complaint within 10 working days of the date when you raised it with us. However, if the issue is complex this could take up to six months.

We shall then be in a position to give you an explanation, or offer a meeting with those involved.

On completion of our investigation, we will provide the patient with a full written report, which will include:

  • finding out what happened and what went wrong;
  • enabling you to discuss the problem with those concerned, if you would like this;
  • ensuring you receive an apology, where this is appropriate;
  • identifying what we can do to make sure the problem does not happen again.

Complaining on Behalf of Someone Else

Please note that we keep strictly to the rules of confidentiality. If you are complaining on behalf of someone else, we must know that you have their permission to do so.

A note signed by the person concerned will be needed, unless they are incapable of providing this because of physical or mental illness or are a child under 16 years.

Complaining to the Dental Complaints Service

We hope that, if you have a problem, you will make use of our practice complaints procedure. We believe this will provide the best chance of putting right whatever has gone wrong and an opportunity to improve our practice.

However, this does not affect your right to complain to an independent body, if you feel you cannot raise your complaint with us or you are dissatisfied with the result of our investigation.

If you wish further advice, you should contact:

Reviewed: July 2025
Next Review Date: July 2026

Hampton House Dental Practice
176 London Road, Leicester, LE2 1ND